Move-In Automation: RentManager to GoHighLevel, Hands-Free
A Make automation I built for a property management company that moves new move-in data from RentManager into GoHighLevel on its own, no manual copying.
One of the workflows I recently built for a property management company.
The problem
The team was moving records between RentManager and GoHighLevel by hand. Every new move-in meant someone reading an email, then retyping the details into the CRM. It was slow, and it was easy to miss one.
How it works
A master Make scenario watches for Move-In Scheduled emails coming out of RentManager through a mailhook. It pulls the key details with regex and text parsers, then passes them to the right community-specific scenario through a webhook.
That Move-In Scheduled scenario takes the webhook data and figures out what kind of move-in it is, a home sale or rent, a long-term RV, or a short-term RV. Based on that, it creates or updates the contact and the opportunity inside GoHighLevel automatically.
Once the records are set in GoHighLevel, the right follow-on workflows kick off on their own: notifications, follow-ups, and pipeline updates.
The result
The manual copying between RentManager and GoHighLevel is gone. The data now flows between the two systems by itself, so the CRM stays up to date with a lot less work from the team.
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